Customer billing is one of the most challenging aspects of golf club management. Software for private and semi-private golf clubs must be able to handle unique needs that off-the-shelf commercial applications just do not cover, such as keeping track of a myriad of membership offerings and their associated dues. CPS billing easily handles all golf course accounting needs and more.
CPS is fit for golf clubs with the ability to maintain food and beverage minimums and the much aligned assessments, along with various golf course offerings, pro-shop merchandise, and F&B purchases. Golf clubs often maintain various levels of member-only discounts. On top of retail and sales accounting, your golf course software must be able to handle late fees, finance charges, inquires, statement mailings, and payment postings. Often these tasks are assigned to part-time help or someone with many other responsibilities.
CPS offers a basic billing package for golf courses that just need to bill for membership or a yearly pass. CPS also offers a full billing package to handle just about anything, including billing cycles for dues, minimums, recurring charges, and assessments.
Our system uses a central Microsoft SQL database so that sales transactions are posted to the members ledger in real time. Batch postings of Dues, Assessments and Minimums are done at defined times so that they fall in order where you want them (i.e., if the end of the month is on a Sunday, you can run the batch the following Monday or Tuesday and post it on that Sunday). If you make a mistake along the way you can back out of the entire batch, fix what is missing, and re-submit.
We give you the option of online statements that allow your customers to view and pay their bill online. They can drill down to the exact details of any sale in question and easily email your office with a reference to any ticket in question for easy lookup. They can print out current and prior statements and pay the bill online. Of course, you can also print and mail statements if you prefer.